Executive Committee Vacancies
The Residents Association will be led by an Executive Board made up of Members of the Committee who Volunteer for the roles and are elected by the Membership. Details of the roles and responsibilities are featured below and the pointment will be for one year. If you think you have what it takes to join the executive team please submit your application to admin@brookvaleresidentsassociation.co.uk. Tell us about any relevant work or life experience that makes you suitable and why you would like the role you are applying for.
As well as the exectutive team, we would like to appoint a Committee Member from each road to represent their neighbours (2 Members for Normandy & Admirality due to the population) and ensure that the Board represents the whole estate fairly. Applications for these roles can also be submitted to admin@brookvaleresidentsassociation.co.uk.
Chair Person
Responsibilites
- chairing the meetings
- ensuring each agenda item is discussed with a decision made and recorded
- ensuring everyone has the opportunity to contribute to the discussion
- keeping the conversation at meetings on course and ensuring irrelevant items do not gain too much attention
- ensuring that the code of conduct is adhered to
- acting as the spokesperson and main contact for the group outside meetings
- ensuring that work is carried out by members in between meetings
Vice Chair
Responsibilities:
- Step in and chair the meetings in the Chair’s absence
- if the Chair has a particular interest in an item being discussed at a meeting, the Vice Chair might be a more appropriate person to chair the meeting
- the Vice Chair will generally support the Chair and share the role as appropriate
Secretary
Responsibilities:
- taking the minutes of meetings and circulating them
- helping the Chair to prepare the agenda for the meetings
- letting people know the meetings dates/times/venues
- writing and receiving letters on behalf of the Residents Association
- keeping a record of membership including contact details, etc.
Treasurer
Responsibilities:
- opening up a Residents' Association bank account
- keeping a record of what is going in and out of the account; this can be kept in an accounts book or on a spread sheet
- pay any bills and keep a record of money spent
- keep petty cash and a petty cash accounts log (if required)
- prepare a Treasurer’s report including a detailed income and expenditure account for the year, to be presented at the Annual General Meeting
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